Question 1

How do I find availability?

Accepted Answer

Simply click on the type of hire you wish to book, and a calendar with all known dates for that type of hire are listed. Extra sessions may become available if we have changes to our schedules so do check back.

As a guide, what type of hire that is available will be determined by what type of competitions we are running in that period.

For example, Arena Eventing hires are only available near an Arena Eventing competition, as the XC fences require use of the farm machinery to move them about. We cannot just set them out as and when. 
But this gives you an idea of what is likely to be available by checking out the Competition Calendar.

You can book hires for up to 90 days ahead. If you wish to schedule further than this please email us to see if this is possible.

Question 2

Bookings and Payment inc Same Day Bookings

Accepted Answer

- All sessions must be pre-booked and paid for in advance.
- Same-Day Bookings: If you're booking for the same day, CALL us on 07748115588 first to confirm availability. Gates may be locked without prior notice.

Question 3

If I change my mind or it's bad weather, or I can't make my session, can I get a refund?

Accepted Answer

Cancellations and Rescheduling:
- All arena hires are non-refundable.
- You may reschedule your booking with at least 72 hours' notice. Rescheduling is not permitted within 72 hours of your booked session. To reschedule, visit the link in your confirmation email or if you created an account you can do it there. If you do not see this option then you are out of the reschedule eligibility time.

Weather and Conditions:
- We operate in all weather conditions thanks to our all-weather, well-draining arena. Sessions will only be canceled or rescheduled by us in cases of extreme weather or frozen conditions.
- Floodlights are available by request and must be added at the time of booking if needed.

Question 4

Do I have to book online or can I just call you and pay on the day?

Accepted Answer

Unfortunately not. All hire bookings are made online. This way there is never any doubt over who has booked what session and when. And no chance of double bookings etc.

Question 5

Using the Arenas

Accepted Answer

Arena Usage:
- Adjust the height of the jumps to your preference, but ensure the course is tidy and safe for the next user.  Leave fences as verticals and oxers only, with all poles on cups, between 65m - 1m.
- No placing poles to be left on the floor or to the sides of jumps. All fillers should be placed directly under the fence or neatly to the side, just as you would expect to see at a competition.
- Please check jump distances for accuracy incase the previous hire has left them incorrectly before starting your session.
- No lunging allowed. Please only use the arena you have booked.
- Remove all droppings from the arena before leaving and report any issues or damages immediately.

Question 6

General Policies and Safety

Accepted Answer

General Policies:
- Do not have haynets outside of your transport vehicle.
- Proof of vaccination is randomly checked; you can send it to 07748115588 or present it on the day if asked.
- We strongly recommend that all activities undertaken are covered by your insurance. All coaches must be insured. - You should ride to you and your horses ability and fitness.  - First Aid and Emergency details are available in each arena. - Please note that arena hires are not a supervised facility and that YEC staff may not always be on site so always aim to have someone with you where possible. If you ride alone, you do so at your own risk. -Dogs are welcome but must remain on a lead.

Security and Etiquette:
- CCTV is in operation for your safety.
- Please adhere to these rules as outlined. Failure to comply may restrict your future hiring privileges.
 These terms are binding upon booking and ensure a safe, enjoyable environment for all users.

Please note that we are a working yard, and at times, you may find our site maintenance and day to day machinery in operation inc quads, tractors, grass keeping equipment. Plus as a livery yard there may be other horses moving around the centre, with farriers, clipping etc.

Question 7

Will I be the only one at Yorkshire EC for my hire?

Accepted Answer

As a working yard, please be aware that although your hire books exclusive use of your chosen arena, the yard is home to a few liveries and there may well be movement of horses around the property or vehicles used for the running of the centre. Everyone always aims to be as mindful as possible towards hirers, but we cannot guarantee complete quiet or no movement.

Question 8

How many horses can I bring for per session?

Accepted Answer

Each session includes up to 3 horses. We charge £5 extra per horse, up to a maximum of 5 per session for the Quarry, and 4 for the Covered All-Weather.

Question 9

Do you have Floodlights?

Accepted Answer

Yes, all of our arenas are very well lit. If you book a session that requires the use of lights, a Floodlight fee of £2 per 30 minutes should be added to your basket, if you require 1 hr worth of lights, add 2 x to baskets. Unfortunately, following the energy price hike 22/23, we cannot not, charge a Floodlight surcharge.

Question 10

Can I bring my Coach?

Accepted Answer

Yes of course. It is a condition of booking that any coach you bring with you must be insured to coach, it is the Hirers responsibility to ensure that the Coach is suitably insured to teach you. 
Uninsured coaching by a Coach is not permitted.

Question 11

I am a Coach, can I block book for a Clinic?

Accepted Answer

Yes, so long as you are insured for such activity and a copy can be made available to us on request.

Question 12

Does my horse need to be vaccinated to hire?

Accepted Answer

A horse will not be permitted to compete or train unless it has a current vaccination against equine influenza that complies with the following conditions. 
An initial course of two injections for a primary vaccination, not less than 21 days and not more than 92 days apart, are required before being eligible to compete.
A first booster injection must be given between 150 – 215 days after the second injection of the primary vaccination. 
Subsequent booster injections must be given at regular intervals of no more than 12 months, commencing after the first booster injection.
 A full course or booster injection must have been administered at least 7 days before arriving at the competition. 
The vaccination record (s) in the horse’s passport, must be completed, signed and stamped line by line, by an appropriate veterinary surgeon who is neither the owner nor the rider of the horse.

In the interests of equine welfare and to maintain optimum protection levels for your horse, it is strongly recommended that the most recent booster injection is given within six months + 21 days prior to the horse competing. 
The responsibility to comply with this rule lies with the competitor, who should consult with their veterinarian.

WE DO CHECK PROOF OF VACCINATION FOR ALL ATTENDING HORSES OCTOBER - MAY, AND RANDOM CHECKS APRIL - SEPTEMBER. PLEASE ENSURE THAT YOU BRING THIS.
Photos clearly showing the correct vaccinations for the horse or vet invoice is also accepted. 
Horses being found without adequate and up to date vaccinations will not be allowed to compete and will not be allowed to compete until such a time that they have been given their first and second vaccinations.

Question 13

How to I get to Yorkshire EC?

Accepted Answer

Arrival and Access:
- Please arrive promptly. Late arrivals cannot extend their session into the next booked time slot.
- Access the site via the SILVER Gate immediately on the left after the railway bridge on Laith Staid Lane, LS25 6JX. Avoid using our driveway we share with Huddleston Grange, the access to the parking area is not suitable from this entrance.

Question 14

Are the arenas freshly harrowed before my hire?

Accepted Answer

All of our arena surfaces are irrigated and harrowed at appropriate and regular intervals between use.

However, we do not grade the surfaces in between each hire, unless the nature of the last hire regulates that.

QUARRY ARENA| INDOOR ARENA | XC FIELD HIRE BOOKINGS

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